Put “open into action” – apply for inclusion in the DOAJ this Open Access Week!

doaj

Dear Colleagues

African research is sometimes not well documented, not visible, and sometimes not accessible enough. We would very much like to help in getting South African and African open access journals adhering to the requirements for listing, registered in the Directory of Open Access Journals (DOAJ). All SciELO SA journals already adhere to the basic requirements, and to assist you, we have compiled recommended responses to the questions on the DOAJ application form. You are most welcome to copy and paste from here, where applicable. Also – if the journal does not adhere to all the criteria, it is not the end. Where possible, I have indicated the most important criteria with a * No long answers are required, and it can be completed in less than an hour.

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  1. Journal Title*
    The name of your journal, e.g. Potchefstroom Electronic Law Journal
  2. URL*
    The primary/home web address for your journal, e.g. http://journals.assaf.org.za/per. All open access online journals have web addresses.
  3. Alternative Title
    A previous title or abbreviated title or translation, e.g. Potchefstroomse Elektroniese Regsblad. If none, leave open.
  4. Journal ISSN (print version)
    If your journal was/is still published in print, provide the print ISSN, e.g. 1021-447X. If you don’t know the ISSN, please contact ASSAf or the National Library of SA. Also display somewhere on your web page if any.
  5. Journal ISSN (online version)*
    E.g. 2413-3051. All journals online available should have a unique ISSN for the online version, separate from the print version. If you don’t know the ISSN, please contact ASSAf or the National Library of SA. Also display somewhere on your web page.
  6. Publisher*
    The name of the institution/society/department publishing the journal, e.g. North-West University. Faculty of Law or Energy Research Centre.
  7. Society/Institution*
    The name of the institution/society/department owning the journal, e.g. North-West University. Faculty of Law or Energy Research Centre. It can be identical to the publisher.
  8. Platform/Host/Aggregator*
    How is your journal published in the online environment? Is it done using a simple web page, or software such as OJS? If the journal is only available via SciELO, the answer is SciELO.
  9. Name of contact for this journal*
    Name and surname of the journal editor at this point in time.
  10. Contact’s email address*
    Email address for the editor.
  11. Confirm contact’s email address*
    Retype the email address in 10.
  12. In which country is the publisher of the journal based?*
    South Africa
  13. Does the journal have Article Processing Charges (APCs)?*
    In other words, do you require authors to pay a certain amount once their articles have been approved for publication? If not, say so, and explicitly state it on the journal specific web page.
  14. Enter the URL where this information can be found
    Enter the web address where information can be found on APCs charged. Also mention on this page if no APCs apply. Mention fees per article, and not per page. If per page, mention how many pages the average article consists of.
  15. Amount
    The amount per article charged, which the author/s has/have to pay once the article is approved for publication.
  16. Currency
    ZAR
  17. Does the journal have Article Submission Charges?*
    In other words, do you require authors to pay a certain amount when submitting an article, even before being peer-reviewed, and before being approved for publication? If not, say so, and explicitly state it on the journal specific web page.
  18. Enter the URL where this information can be found
    Enter the web address where information can be found on ASCs charged. Also mention on this page if no ASCs apply. Mention fees per article, and not per page. If per page, mention how many pages the average article consists of.
  19. Amount
    The amount per article charged, which the author/s has/have to pay when submitting an article for possible publication.
  20. Currency
    ZAR
  21. How many research and review articles did the journal publish in the last calendar year?*
    Count the number of articles published in 2015, and type the number.
  22. Enter the URL where this information can be found*
    Type the web address of the page that contains links to the 2015 issues, e.g. http://journals.assaf.org.za/per/issue/archive
  23. Does the journal have a waiver policy (for developing country authors etc)?
    A waiver policy excludes authors from paying Article Processing/Submission Charges, if they cannot afford it, but still have a worthy article they think should be published. Indicate what the journal specific policy is in this regard, and state whether it is allowed or not.
  24. Enter the URL where this information can be found
    Type the web address that contains information on the journal specific waiver policy.
  25. What digital archiving policy does the journal use?
    SciELO SA journals are digitally preserved using Portico.
  26. Enter the URL where this information can be found
    Add this policy to your journal specific web page, and provide the web address where this information can be found. Also indicate on your web page if no policy currently applies. Example policy:

Digital Preservation Policy

This journal utilizes the Portico system to create permanent archives of the journal for purposes of preservation and restoration. Click here to view [journal title] in the Portico Keeper’s Registry.

  1. Does the journal allow software/spiders to automatically crawl the journal content (also known as text mining)?
    Yes – all SciELO SA journals are accessible by Google.
  2. Which article identifiers does the journal use?
    All SciELO SA journals are required to use DOIs.
  3. Does the journal provide, or intend to provide, article level metadata to DOAJ?
    This is for the journal to decide. Optional.
  4. Does the journal provide article download statistics?
    Yes – each SciELO SA journal has an option to view usage statistics. Find the following page for your journal, and copy and paste the link to the DOAJ application form.

metrics

  1. Enter the URL where this information can be found
    Enter the web address for the above, e.g. http://www.scielo.org.za/statjournal.php?lang=en&issn=2225-7160&collection=sza
  2. What was the first calendar year in which a complete volume of the journal provided online Open Access content to the Full Text of all articles? (Full Text may be provided as PDFs. Does not apply for new journals.)*
    This is the year in which the issues were published, e.g. 1960 if articles that were digitized and made online available.
  3. Please indicate which formats of full text are available*
    Pdf
  4. Add keywords that best describe the journal (comma delimited)*
    Three keywords would be fine, e.g. family law; South Africa; legal cases
  5. Select the language the full text of the articles are published in*
    English – also add other languages if applicable (languages full text articles are published in)
  6. What is the URL for the Editorial Board page?*
    Copy and paste the web address where the names of the people are listed, their affiliations, and their countries. Provide emails for at least 5 individuals on this page. E.g. http://journals.assaf.org.za/tvl/about/editorialTeam
  7. Please select the review process for papers*
    Blind peer-review
  8. Enter the URL where this information can be found*
    Copy and paste the web address where the peer review is described in detail, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#peerReviewProcess
  9. What is the URL for the journal’s Aims & Scope?*
    Copy and paste the web address where comprehensive information can be found, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#focusAndScope
  10. What is the URL for the journal’s instructions for authors?*
    Copy and paste the web address where this journal specific information can be found, e.g. http://journals.assaf.org.za/sajsm/about/submissions#authorGuidelines
  11. Does the journal have a policy of screening for plagiarism?
    Whether the journal screen for plagiarism or not – please indicate on the journal page.
  12. Enter the URL where this information can be found
    Copy and paste the web address where this information can be found, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#custom-2
  13. What is the average number of weeks between submission and publication?*
    E.g. 8-12 weeks from the date the article was submitted, peer-reviewed, edited, and published.
  14. What is the URL for the journal’s Open Access statement?*
    Copy and paste the web address for the journal specific policy. A recommended policy:

    [Journal title] is an Open Access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author. This is in accordance with the BOAI definition of Open Access.
  15. Does the journal embed or display simple machine-readable CC licensing information in its articles?*
    All SciELO SA journals adhere to this – answer is “yes”. OJS allows journals to display a CC-license at the bottom of each item record, for each article. See for example: http://journals.assaf.org.za/jesa/article/view/1337
  16. Please provide a URL to an example page with embedded licensing information*
    Provide the web address of any individual article, displaying the license, e.g. http://journals.assaf.org.za/jesa/article/view/1337ccl
  17. Does the journal allow reuse and remixing of content in accordance with a Creative Commons license orother type of license with similar conditions (Select ‘Other’)? *
    “Yes” for all SciELO SA journals.
  18. Which of the following does the content require? (Tick all that apply.)*
    CC-BY applies to the majority of SciELO SA journals
  19. Enter the URL on your site where your license terms are stated
    Copy and paste the web address where this policy is stated e.g. http://journals.assaf.org.za/per/about/editorialPolicies#custom-2
  20. Does the journal allow readers to read, download, copy, distribute, print, search, or link to the full texts of its articles and allow readers to use them for any other lawful purpose?*
    “Yes” for all SciELO SA journals
  21. With which deposit policy directory does the journal have a registered deposit policy?
    We recommend SHERPA RoMEO – register free of charge at http://www.sherpa.ac.uk/romeo/feedback.php?la=en&fIDnum=|&mode=simple&type=jpnew
    This policy indicates to institutions whether they are allowed to upload a duplicate copy of an article by an author affiliated with the home institution, into their institutional repository (Green Open Access). Also add this policy with a link to the SHERPA RoMEO entry on the journal web page, e.g. http://www.sherpa.ac.uk/romeo/issn/0038-2353/
  22. Does the journal allow the author(s) to hold the copyright without restrictions?*
    In an Open Access environment it is recommended that the authors retain the copyright, and not sign away copyright to the journal.
  23. Enter the URL where this information can be found*
    Copy and paste the web address where the Copyright policy for the journal is stated, e.g. http://journals.assaf.org.za/per/about/editorialPolicies#custom-2
  24. Will the journal allow the author(s) to retain publishing rights without restrictions?*
    In an Open Access environment it is recommended that the authors retain the publishing rights, and not sign away publishing rights to the journal.
  25. Enter the URL where this information can be found*
    Copy and paste the web address where the Publishing Rights policy for the journal is stated

Please let me know should you have any questions regarding the above, and we can gladly assist! Also remember to indicate on your journal web page once the journal has been approved for inclusion in DOAJ!

Kind regards
Ina

ina@doaj.org

Ambassador – Directory of Open Access Journals, southern Africa Region

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